Letting Your Property

Nicholls Tyreman Estate Agents

The art of finding a suitable tenant for you is second nature to us. As your letting agent we will handle every aspect of your property rental.

In acting as your agent, in the truest sense, we take our responsibilities very seriously; from arriving at the highest rent the market will bear and collecting it, to overseeing the care and maintenance of your property.

We are already well known in the lettings market in Harrogate and surrounding area, and we give people looking for a rental property every chance to find it. For example, the central position of our large and airy showroom amongst the town’s estate agents makes us a major stopping off point for anyone in the market.

Starting with your ‘To Let’ board we will go on to explore every avenue of marrying your property up with a tenant. We have a major presence in the local press and an easy to use website for would be renters.

We always have details of people looking for suitable property and we issue information through our comprehensive mailing list, which also includes major employers and relocation agents.

Once we have found you a suitable tenant we will take up references, prepare the tenancy agreement, create a detailed inventory, read the meters and collect the deposit and first month’s rent.

If you choose our management service we will do much more, including collecting regular rents, organising repairs and maintenance and carrying out regular inspections to ensure your property is being well cared for.

We take great care to act in your best interest at all times and that gives you peace of mind.

Tenant & Landlord Information


Our referencing partner, Homelet will carry out all relevant reference and Right-to-Rent checks as part of the application process. Each applicant will be required to provide proof of ID (Passport) and address (utility bill or driver’s license).


Should an applicant require a guarantor they will also need to be referenced through Homelet to ensure they meet the criteria. He/she will be required to sign a legal and binding agreement, which is valid for the full fixed term and subsequent periodic (rolling) agreement. Should the tenant fall behind on the rental payments, their guarantor will be contractually bound to pay the rent.

Holding Deposit and Security Bond

Holding Deposit

A holding deposit of one week’s rent is to be paid whilst reference checks are carried out. Once satisfactory references have been obtained, this money will be transferred towards your first month’s rent. This deposit will be retained if the applicant has provided false or misleading information, fails a Right-to-Rent check, withdraws from the tenancy or fails to take reasonable steps to enter into the tenancy agreement and the landlord/agent have taken all reasonable to do so. The holding deposit will be returned to the applicant if the landlord or agent withdraws from the tenancy. The deadline to sign the tenancy agreement will be 15 calendar days from the date of the holding deposit payment.

Security Bond/Deposit

Upon successful completion of the relevant reference checks the applicant will be asked to sign the Tenancy Agreement, pay the remainder of the first month’s rent (minus the holding deposit) and a security bond/deposit which is the equivalent of five weeks’ rent (Rent under £50,000 per annum) and six weeks’ rent (Rent over £50,000 per annum). This covers the damages or defaults on the part of the tenant during the tenancy. This deposit is protected through the Tenancy Deposit Scheme.

Move in day

Prior to the day you move-in to the property you will be required to pay the following:

The balance of the first month’s rent, which is one mont minus the holding deposit you paid when you applied for the property.

The Security Deposit/Bond, which is the equivalent of 5 weeks’ rent (rent up to £50,000 per annum) or 6 weeks’ rent (rent over £60,000 per annum).

Rental Payments

Rental payments are made monthly by standing order. A standing order mandate must be completed and forwarded to your bank for processing at the commencement of your tenancy.

Maintenance and repairs

The following repair information is for properties which are fully managed by Nicholls Tyreman. If we do not manage your property all repairs must be reported directly to your landlord – please see your welcome pack for their contact details.

In the event of a problem at your property please call the office on 01423 530744 or email maintenance@nichollstyreman.com, alternatively you can visit our office at 9 Albert Street, Harrogate, HG1 1JX during office hours. Monday to Friday 9.00am-5.30pm, Saturday 9.00am-1pm

If the problem is an emergency and requires attention out of office hours please call the following contractors who will be able to advise you on the best course of action and arrange a visit if necessary. If there is no answer, please leave a voicemail, stating your name, telephone number, property address and nature of the problem and the contractors will call you back.

  • Gas heating/plumbing – Hometech 01423 546641/07525 363342
  • Oil heating systems – HCS Mechanical 01609 773999
  • Electrics – A Baxter Electrical 07778 286811
  • Drain problems – One Stop Drainage 01423 545593
  • Window/door/lock problems – AMC Glass & Glazing 07805 552342

Please note that you must not authorise repairs to the property or incur any unauthorised expenses without the express written permission of Nicholls Tyreman. The cost of any work authorised by you or someone acting on your behalf without such written authority will not be reimbursed.

Tenant Fees

Download our Tenant Fees (PDF).

Landlord Fees

Download our Landlord Fees (PDF).